The Graph feature for each document type (i.e Invoices) in Documents on the Default ribbon, allows you to filter, analyse and view your Invoices in a graph using various options to include or exclude in the graph, i.e.: 

  • Document types - Select the Invoices document type. 
  • Document status - Select All, Posted or Unposted Invoices. 
  • Filter options - Select the various options to include or exclude data to be included in the graph, etc. 

The following two (2) graph reports to analyse your Invoices for a specific period, may be printed:

  • Graph - Invoices per month - Quantities - displays the total quantities of items on the "Quantity shipped" field of Invoices per month in a bar chart. 
  • Graph - Invoices per month - Amount - displays the total amount (exclusive of tax (VAT/GST/Sales tax)) of Invoices per month in a bar chart.

This graph only includes Invoices which are posted. Unposted Invoices will be NOT be included in this graph.

To view a list of unposted documents, which is not updated to the ledger, go to Input → Checking unposted items (Default ribbon).

Graph - Invoices per month options

To print Graph - Invoices per month reports: 

  1. On the Reports ribbon, select User reports → Graphs → Graphs per month → Sales → Invoices per period. 

  1. Select the following:
    1. Report - Select the Graph - Invoices per month - Quantities or Graph - Invoices per month - Amount report.
    2. Period - Select a period on the Per period tab. You may click on the Free selection tab to select a specific date or a range of dates to include in the graph. 
  1. Click on the OK button. 

Printed : Graph - Invoices per month - Quantities

An example of the "Graph - Invoices per month - Quantities", is as follows:

The details is as follows:

  1. Vertical Axis - The total quantities on Invoices per month.   
  2. Horizontal Axis - This is the Year and Month ("YYYYMM" format) in the calendar year. 
  3. Totals - Quantities - The total quantities of items on all posted Invoices for the selected period.

Printed : Graph - Invoices per month - Amount

An example of the "Graph - Invoices per month - Amount", is as follows:

The details is as follows:

  1. Vertical Axis - The total amount for Invoices per month.   
  2. Horizontal Axis - This is the Year and Month ("YYYYMM" format) in the calendar year. 
  3. Exclusive total - The total amount (exclusive of tax (VAT/GST/Sales tax)) of all posted Invoices for the selected period.