Once a document (Invoices, Credit notes, Purchases or Supplier returns) have been updated (posted) to the ledger, you cannot edit or change these documents.

However, you may still view the documents as they were originally processed in the Document entry screen before these documents were updated (posted) to the ledger. 

To view the posted documents in the Document entry screen:

  1. Select the document type (Invoices, Credit notes, Purchases, or Supplier returns).
  2. Select "Posted" on the Document grid screen. Only the posted documents will be listed.
  3. Select the Posted document on the list.
  4. Click on the Edit button. 

You may double-click on a selected document.

The document is displayed in the Document entry screen:

To view the full comment, you need to print the document. 

You may select a comment and double-click on it to view the full comment on screen. You will not be allowed to edit (change) the comment.

Remarks are similar than comments. You may click on the + icon (before the stock code) to add a remark for the stock item. 

You may select Expand to show remarks or Collapse to hide remarks on the context menu.

The Move up, Move down and Sort on stock code options on the context menu to change the sequence of the document lines. This will not change the sequence of transactions and / or comments when you cancel the posted Document entry form.
  1. To close this screen, click on the Cancel button.

The layout Document entry screen displays all fields as on the original Document entry screen before it was updated (posted) to the ledger.

The transaction section lists all the stock item codes and/or comments. It does not display the processing icons since posted documents cannot be edited.

The Enter total option on the context menu will also be disabled, since posted documents cannot be edited.

To print the document, click on the Cancel button and click on the Print button on the Document list screen.