Multi-Language Plugin

Introduction to the Multi-Language Plugin

The new multi-language ledgers, groups, types and batches is probably best

feature implemented in TurboCASH4 (Build 760) and in TurboCASH5. 

Order the plugin here.

This makes it possible for an international company to work in different languages on the same set of books.

This helps to show local investors in their language the balances and turnover of the company.

The multi-language feature allows different users to use the

same set of books in the user language interface.

The translation of ledger accounts need to be purchased from the shop.

 

 

By default, each Set of Books will run in the selected language when launching TurboCASH for the first time (new installation). You may, if necessary (i.e. incorrect language is selected) or when you need to work in a different language, use the Start → Switch Language menu to change the language.

Any language may be customised / edited for your specific requirements on the Setup → Tools → Customise Language menu.

In addition to this, you may activate the Multi-Language feature (using any of the available languages in the Start → Switch Language menu) in a Set of Books to:

• Create a Multi-Language User Interface. This makes it possible for a multi-lingual company to work in different languages on the same set of books.
• Create a Multi-Language Accounts (Chart of Accounts) - This helps to show local investors in their language the balances and turnover of the company.

License

Shop - here
License: One time fee

Add / Activate Multi-Language Feature

By creating / adding languages, languages may be translated on various screens.
To Add / Activate Multi-Language Feature:

1. Go to Setup → Groups.             
   
2. Click on the Languages tab.
3. Click on the REPORTING GROUP ROOT and click on the New button.
4. Enter the Name and Description for the Language (e.g. English, Afrikaans, etc.).
5. Repeat the process to add all required languages.
6. Select the Language and right-click and select the Languages on the context menu.
7. Enter the Name and Description for each language.
8. Click on the OK button.
9. Repeat the process for all Languages.
10. Click on the OK button of the Groups screen.

Add Multi-Language Users

By adding users and selecting different system language, and User language for each user, you may login to different languages.

To Add Multi-Language Users:

1. Go to Setup → Access Control menu.
2. Click on the Add button and rename the User.
3. Enter a Password for the User.
4. Click on the Others tab in TurboCASH (up to build 600) After build 763 you need to click on the Standard Security tab.
5. Select the System Language. 
6. Select the User Language.
7. Click on the Apply button.
8. Click on the Add button to add the next User and rename the User.
9. Enter a Password for the User.
10. Click on the Others tab in TurboCASH (up to build 600) After build 763 you need to click on the Standard Security tab. 
11. Select the System Language.
12. Select the User Language.
13. Click on the Apply button.
14. Click on the Close button.

System Language will list all the available languages in the Start → Switch Language menu. Any language may be customised / edited for your specific requirements on the Setup → Tools → Customise Language menu.

Language will list all languages created / added in the Setup → Groups menu - Languages tab.

Add Multi-Language Groups

The names or descriptions for Groups, as entered / edited in the Setup → Groups menu for all the Groups tabs, are by default displayed on screens, lookups, documents, reports, etc.

The following Groups need to be translated, where necessary:

• Account Group 1
• Account Group 2
• Debtor Group 1
• Debtor Group 2
• Creditor Group 1
• Creditor Group 2
• Stock Group 1
• Stock Group 2
• Document Group 1
• Document Group 2
• Payment Types Group
• Salesperson Group
• Status Group (Used for Projects)
• Cost Group 1 (Used for Cost Centres)
• Cost Group 2 (Used for Cost Centres)

To Add Multi-Language Groups:

1. Go to Setup → Groups menu.
2. Click on the Account Group 1 tab. 
3. Select a Group (e.g. Income, etc.) on the list and right-click to select the Languages on the context menu.
4. Enter the Name and Description for the Accounting Group 1 item.
5. Click on the OK button.
6. Repeat the process to add all required items on Account Group 1.
7. Repeat the process for all other Groups (e.g. Account Group 2, etc.) where required.
8. Click on the OK button of the Groups screen.

Add Translations to Types

The names or descriptions for Types, as entered / edited in the Setup → Tools → Customise Language menu Types tab, are by default displayed on screens, lookups, documents, reports, etc.

1. Document Types (Action → Documents menu).

a) Invoices

b) Credit Notes

c) Quotes

d) Purchases

e) Supplier Returns

f) Orders

2. Account Types

a) General Ledger Accounts

b) Debtor

c) Creditor

d) Bank Accounts

e) Tax Accounts

3. Group Types

a) Account Group 1

b) Account Group 2

c) Debtor Group 1

d) Debtor Group 2

e) Creditor Group 1

f) Creditor Group 2

g) Stock Group 1

h) Stock Group 2

i) Document Group 1

j) Document Group 2

k) Payment Types Group

l) Salesperson Group

m) Status Group (Used for Projects)

n) Cost Group 1 (Used for Cost Centres)

o) Cost Group 2 (Used for Cost Centres)

p) Languages

4. Paper Types

a) Preprinted

b) Plain A4

c) Service

d) Plain Eyeline

e) Forty

f) Till Slip

5. Other / Miscellaneous

a) This Year

b) Last Year

c) Stock Item

d) Comment

e) Serial Number

f) Financial Entry

6. User Reports

a) Account

b) Blank

c) Column Line 1

d) Group1

e) Group1 Detail

f) Group2

g) Group2 Detail

h) Single Line

i) Text

j) Budget

k) Formula

7. Colours and Theme Types

To Add Translations to Types:

1. Go to Setup → Tools → Customise Language menu.

2. Click on the Types tab.   

3. Select the Language and enter the Name and Description for each language.

4. Repeat the process for all Types.

5. Click on the Rest tab.

6. For the Description of Zero account, select the Language and enter the Name and Description for each language.

7. For the Groups empty description, select the Language and enter the Name and Description for each language.

8. Repeat the process for all Types.

9. Click on the Close button.

Add Translations to Batch Types

The Batch Type names or descriptions, as entered in the Setup → Batch Types menu, are by default displayed on the following options:

• Action → Batch Entry menu.
• Action → Edit → Repeating Transactions menu.

It also displays on various reports, lookup and parameter screens.

To Add Translations to Batch Types:

1. Go to Setup → Batch Types menu.

2. Select the Batch Type.

3. Click on the translations button.

4. Select the Language and enter the Name and Description for each language.

5. Click on the Close button (on the translations screen).

6. Repeat the process for all Batch Types.

7. When the process is completed, click on the Close button on the Batch Type screen.

Add Translations to Stock Items

The Stock Item descriptions, as entered in the Description field of the Edit Stock Items screen, are by default displayed on document layout files.

The translated stock item descriptions should print on layout files.

To Add Translations to Stock Items:

1. Select the Stock Item from the Stock Item List screen.

2. Click on the Edit button (or double-click on the Stock Item).

3. Click on the Languages tab.

4. Select the Language and enter the Name and Description for each language.

5. Click on the Save button.

6. Repeat the process for all Stock Items.

Add Translations to the Chart of Accounts

The names or descriptions for Groups, as entered / edited in the Setup → Groups menu for Account Group 1 / 2 tabs, are by default displayed on screens, lookups, documents, reports, etc.

To Translate the Chart of Accounts into Multi-Languages:

1. Go to Action → Accounts menu.

2. Double-click on the topbar (below the Accounts titlebar) to activate and display the Translations tab when selecting an account.

3. Select an Account (e.g. Sales, etc.) on the list and click on the Translations tab. 

4. Enter the Account name (description) and click on the other language (e.g. English). It will activate the Save button.

5. Click on the Save button.

6. Repeat the process to translate all account descriptions.

7. Click on the Close button (on the titlebar).

To Check the Translated Chart of Accounts into the Translated Language:

1. Click on the Open icon (Start → Open menu).

2. Select the Set of Books and click on the Open button.

3. On the Login screen, enter the username and password for the different language.

4. Click on the OK button. TurboCASH5 will open in the user's language (as per this example in Afrikaans).

5. Print the Chart of Accounts and check if it is correct.

6. Print the Account Group 1 / 2 report and check that the groups are correct.

To Edit the Translated Chart of Accounts into the Translated Language:

1. Go to Action → Accounts menu.

2. Double-click on the topbar (below the Accounts titlebar) to activate and display the Translations tab when selecting an account.

3. Select an Account (e.g. Sales, etc.) on the list and click on the Translations tab. 

4. Enter the Account name (description) and click on the other language (e.g. Afrikaans). It will activate the Save button.

5. Click on the Save button.

6. Repeat the process to translate all account descriptions.

7. Click on the Close button (on the titlebar).

Universal Layout Files

These three (3) Layout files can be used for both sales documents (i.e. Invoices, Credit Notes and Quotes) for debtors (customers / clients) as well as purchase documents (i.e. Purchases, Supplier Returns and Orders) for creditors (suppliers).

For example, if you print an Invoice, it should display Invoice and not Invoices on the printed layout file.

If you need to print the Universal Document layout files (One (1) Layout file for all document types), the Banking Details of your Company as entered in the Setup → Company Info menu will be printed on  purchase documents (i.e. Purchases, Supplier Returns and Orders) for creditors (suppliers).