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Bank Reconciliations Plugin - Bank Account Batch Entry Context menu

Article Index

Page 9 of 12

Bank Account Batch Entry Context menu

When you right-click on a row (line) in the batch, the following context menu will be displayed:

This will allow you to select more advanced functions to assist you with the allocation process.

If there are any transactions, which are displayed as “Empty” in the Account column, you need to allocate them to the correct account using the Account lookup. In addition to the Account Lookup (select an account from the list), you may use the context menu (right-click on a selected line) to allocate or link the transactions.

  1. ^D:Delete – This will remove a selected transaction or transactions from the Batch Entry screen. This is the same as the ^D:Delete icon on the Batch Entry screen.

  2. Update Bank Account – This will update the references as in the “Reknr” column (Bank Import Bank Statement Check screen) to the following:

  • Bank Links tab of Ledger Accounts (Action → Accounts menu)
  • Bank Account No. tab of the debtor (customer / client) accounts (Action → Debtor menu).
  • Bank Account No. tab of the creditor (supplier) accounts (Action → Creditor menu).

  1. Lookup Document – Find locate a specific document.

  2. Lookup Document with Amount - Find locate a specific document by amount.

  3. Lookup Debtor - Find locate a specific debtor (customer / client) account.

  4. Lookup Creditor - Find locate a specific creditor (supplier) account.

  5. Show refs for account- View, add, edit, delete to manage references for accounts.

  6. Link bank account from import to accounts

  7. Link all records with current account bank accounts

  8. Create Invoice / Credit Note or Create Purchases / Supplier Returns

  9. Select from account open item list - This will display a list of the transactions on the Open Item Selection screen for the selected account. On this screen, you may select a transaction from a list to link the transaction in the Batch Entry screen.

  10. Open Item – Launch the Open Item screen, if a selected account

  11. Payment difference – This will launch the Receive Payments screen with the default PAYDIV in the reference field. On this screen you may process discounts or adjustments, if necessary.

Creating Invoices / Credit Notes from the Context Menu

If a Debtor account is selected, and there are no documents (i.e. Invoices or Credit Notes), you may launch the context menu (right-click) to select the Create Invoices / Credit Notes context menu option:

  1. Create Invoices – If the amount is a credit in the Amount Entry column and in the Receipts column, the Invoices document entry screen (with the next invoice number) for the selected debtor (customer / client account) will be launched. You may then edit the details, add stock items and / or comments to the Invoice.

  2. Create Credit Note - If the amount is a debit in the Amount Entry column and in the Payments column, the Credit Note document entry screen (with the next credit note number) for the selected debtor (customer / client account) will be launched. You may then edit the details, add stock items and / or comments to the Credit Note.

Creating Purchases / Supplier Returns from the Context Menu

If a Creditor account is selected, and there are no documents (i.e. Purchases or Supplier Returns), you may launch the context menu (right-click) to select the Create Purchases or Supplier Return context menu option:

  1. Create Purchases – If the amount is a debit in the Amount Entry column and in the Payments column, the Purchases document entry screen (with the next purchase document number) for the selected creditor (supplier account) will be launched. You may then edit the details, add stock items and / or comments to the Purchase document.

  2. Create Supplier Returns - If the amount is a credit in the Amount Entry column and in the Receipts column, the Supplier Returns document entry screen (with the next supplier return document number) for the selected creditor (supplier account) will be launched. You may then edit the details, add stock items and / or comments to the Supplier Return document.

Lookup Document

This option allows you to quickly find the / filter or search for specific documents.

Lookup Document with Amount

The “Lookup Document with Amount” will launch the similar Document Entry screen as the Lookup Document option. It will list Credit Notes as the default Documents (Document Type) instead of Invoices.

Lookup Debtor

This option allows you to quickly find the debtor (customer / client) account. You may use the Filter column find and locate a specific debtor (customer / client) account.

In addition to this, you may also select the debtor (customer / client) account; and click on the Edit button of the “Debtor Accounts” screen. On the Documents tab, all posted documents for that debtor (customer / client) will be listed. If you go to the Transactions tab, you may also locate other transactions (e.g. manual invoices entered in the Sales Journal, Charge Amounts, Interest Charged on overdue accounts, Fixed Amounts to all debtors, etc.).

Lookup Creditor

This option allows you to quickly find the creditor (supplier) account. You may use the Filter column find and locate a specific Creditor (Supplier) account.

In addition to this, you may also select the creditor (supplier) account; and click on the Edit button of the “Creditor Accounts” screen. On the Documents tab, all posted purchase documents (i.e. Purchases and Supplier Returns) for that creditor (supplier) will be listed. If you go to the Transactions tab, you may also locate other transactions (e.g. manual purchase documents entered in the Purchase Journal, Charge Amounts, etc.).